How to Find Your Wedding DJ at a Trade Show Like Bridal Fantasy

This Sunday, January 24, 2010, Edmonton's DJ and Photography company Equinox Sound and Entertainment will be displaying its services at booths #104 and #105 inside the Bridal Fantasy wedding trade show.

Hundreds of brides to be will be gathering all kinds of information about different Edmonton wedding companies on all sorts of different levels. Some may have only a few things left to tackle, while others have yet to begin to gather information about different Edmonton wedding vendors and are looking for a place to start.

So, if you'll be one of the many brides making your way to the show, how do you successfully navigate through all of the information? What's useful and what isn't? What rules do you follow and what above all else do you not do?

Here are a few tips to remember:

Single Operator vs Mutli-op Vendors

There are a variety of wedding vendors at these shows. From full-time incorporated businesses, to one-man small potatoes operations needing a way to get into the industry. We won't judge here as to what the right approach is, but what we will say, is that it is smart to go in knowing what makes you comfortable and what doesn't.

Are you the type of wedding couple that would collapse if you hired a single operation wedding DJ company who in the event got sick or had an emergency couldn't be at your event? Would re-hiring an Edmonton DJ last minute be a nightmare for you? This applies to any type of industry and if so, stay away from all companies that don't offer a back-up option and are using the show as a way to generate their first clients.

Trade shows are expensive, but with two or three bookings can turn a profit for most vendors. Their goal is to walk away from a trade show like this having filled a handful of dates they had yet to add to their calendar.

Make sure you ask.

There are also companies that have booths so extravagant that you think to yourself, is part of their price to pay for such a nice booth? The answer is probably yes.

What we find the most popular choice are Edmonton wedding vendors who have a simple yet informative booth, have plenty of employees/assistants available to answer questions and are simply looking to offer information helping you make the right decision.

Those vendors are a safe bet.

Do I supply my contact information for draws and prizes?

The answer is sure, with one exception. If you have already found a vendor in the industry you are filling out an entry form for, there might be no point in filling out a draw unless you are ok with screening or turning away phone calls after the show.

For vendors, these draws are more about the ability to contact you about your day than it is the prize they are giving away. Expect some calls after the show. It's all well and good if you need that type of vendor and require information, but if you don't it can be quite the annoyance.

If I Like a Vendor, Should I Sign Up At the Show?

I would say, typically no. With a show that busy and that loud, it's tough to get all the needed information. Every vendor worth their weight should offer a no fee consulation. If they don't, they aren't worth the trouble. Take the time at the show to book an appointment. At the appointment, sign up if you like what they offer.

Your goal is more to narrow down the type of company you don't want. If they come across as arrogant or rude, or they don't have the knowledge or offer the services you require, then you can take them off your list. Then, meet with the vendors you did like right after the show.

There is one exception to this rule. If you've either already spoken with the vendor and just wanted to meet or see some of their products on display plus you've gathered what you need, you can sign up and the vendor should have a way to allow you to do so.

Or, if you've chosen a wedding date so popular, that even the multi-op vendors might have limited space, that could be another reason. Ask if you can put down a refundable deposit that is only refundable for a few days and set an appointment. immediately following the show and finalize everything there. Most vendors have non-refundable deposits, but if you show this level of seriousness, they might give you a 3 or 4 day window.

Make Sure the Company Is Reputable

If the vendor your searching doesn't have insurance, licensing, references, back-up options, a website, easy contact information and so forth, you' can bet they are not going to provide the required service or resolution if a problem were to arise.

Companies who have cheap websites, shotty office depot or home made business cards or unprofessional looking informative materials often offer services that match their appearance. There are always exceptions of course, but more often than not, it's easy to get burned and the last thing you want on your wedding day is to get burned.

Enjoy the Show

They are extremely busy, they are loud and they are not always the best method to get completely detailed information. All that said, don't let it get you down if you don't walk away with all your vendors booked. You want to get ideas and sometimes you'll find that one vendor that immediately matches your ideas and you get that love at first impression feel.

Gather information, follow up by booking appointments and don't miss out on the opportunity to meet those vendors you liked.